From f8a9aa0f9a616a823013687e768dcbf8a7e8800a Mon Sep 17 00:00:00 2001 From: Anthony Correa Date: Fri, 27 Feb 2026 15:51:49 -0600 Subject: [PATCH] firm up annual meeting --- docs/01-constitution-and-bylaws.md | 27 +++++++++++++++++++++++++- docs/02-league-policy.md | 31 +++++++++++++++++++++++++++++- 2 files changed, 56 insertions(+), 2 deletions(-) diff --git a/docs/01-constitution-and-bylaws.md b/docs/01-constitution-and-bylaws.md index 098a92d..227c304 100644 --- a/docs/01-constitution-and-bylaws.md +++ b/docs/01-constitution-and-bylaws.md @@ -78,7 +78,7 @@ A Member Franchise admitted by the Board shall become a member of the League upo ## Meetings of the Board ### Annual Meeting -The Board of Directors shall hold its annual meeting after January 1 at a time and place set by the Commissioner. This meeting must be held in person, except in extenuating circumstances. Each Member Franchise in good standing may send one representative to participate in Director elections and other matters submitted to Member Franchises for vote. +The Board of Directors shall hold its annual meeting after January 1 at a time and place set by the Commissioner. ### Additional Meetings Additional meetings of the Board of Directors may be called by the Commissioner or any Director. @@ -89,6 +89,31 @@ A majority of the Board of Directors shall constitute a quorum for the transacti ### Informal Action by Directors Unless specifically prohibited by the Articles of Incorporation or these Bylaws, any action required to be taken or which may be taken at a meeting of the Board of Directors may be taken without a meeting if a consent in writing or by electronic mail setting forth the action so taken shall be signed or submitted by all of the directors entitled to vote with respect to the subject matter thereof. +## Meetings of the Member Franchise + +### Annual Meeting +The League shall hold an annual meeting of the Member Franchises after January 1 on a date, time, and place set by the Commissioner. This meeting shall include the Board of Directors and must be held in person, except in extenuating circumstances. It may take place immediately before or after the annual meeting of the board, but it is not required to do so. + +### Special Meetings +Special meetings of the Member Franchises may be called by the Commissioner, by a majority of the Board of Directors, or upon written request of Member Franchises entitled to cast at least one-third of the votes. + +### Notice +Reasonable notice of any meeting of the Member Franchises shall be provided to each Member Franchise entitled to vote and shall include the date, time, place, and principal business to be considered. + +### Quorum +Four-fifths of Member Franchises in good standing shall constitute a quorum for the transaction of member business. + +### Voting and Member Actions +Each Member Franchise in good standing shall be entitled to one vote on matters submitted to the membership. + +Member actions shall include: +1. Election of Directors; +2. Advisory votes on League operational matters submitted for membership input; +3. Confidence votes on League Officers. +4. Approval of amendents to the Playing Rules. + +Unless otherwise required by these Bylaws, member actions shall be decided by a simple majority of votes cast at a meeting at which a quorum is present. + ## Miscellaneous ### Drafts, Checks, Deposits diff --git a/docs/02-league-policy.md b/docs/02-league-policy.md index e97ea13..5786bcd 100644 --- a/docs/02-league-policy.md +++ b/docs/02-league-policy.md @@ -171,7 +171,7 @@ In exercising enforcement authority, the Commissioner may utilize one or more of 1. Referral of matters for advisory review or appeal pursuant to this document. ### Meetings -All franchise members are expected to attend all league meetings. Failure of a franchise to send a representative to a meeting may result in a fine. Those members present at any meeting shall constitute a quorum. +All franchise members are expected to have representation at all league meetings. ### Financial Obligations 1. Each Member Franchise is responsible for payment of all League dues, fees, and fines assessed to it pursuant to the approved League Budget or this document. @@ -201,6 +201,35 @@ The Commissioner may levy fines to any League Member franchise or player subject 1. The Commissioner may decide appeals directly or refer them for advisory review as appropriate. 1. A Manager aggrieved by a discretionary or judgment decision of the Commissioner may request Board review within seventy-two (72) hours of the decision; the Board may, in its sole discretion, accept or decline review, and if it accepts review, it may affirm, modify, or reverse the Commissioner's decision by majority vote. The Board is not required to hold a hearing or provide a written explanation when declining review, and unless the Board grants a stay, the Commissioner's decision remains in effect pending Board review. Decisions on appeal or Board review are final. +## Annual League Meeting +The League shall hold an annual meeting in according with the Constitution and Bylaws. Quorum and voting thresholds are governed by the Constitution and Bylaws. The annual meeting process shall consist of the following stages: + +### Pre-Meeting of the Current Board +Prior to the annual meeting, the current Board shall convene to prepare and approve the proposed agenda, voting items, and supporting materials for member review. + +### Annual Meeting of the Member Franchises +The annual meeting shall include the Board and Member Franchises in Good Standing and shall include, at minimum, the following business: + +1. Election of Directors to serve on the Board for the upcoming term. +1. Advisory vote on the regular-season schedule framework. +1. Advisory vote on postseason format. +1. Advisory vote on League prizes and awards categories. +1. Advisory vote on the admission of prospective Member Franchises. +1. Confidence votes on League Officers (including Commissioner, Treasurer, and Secretary). +1. Discussion of any Policy or Rules amendments. + +Unless otherwise provided in the Constitution and Bylaws, advisory and confidence votes are non-binding and are intended to guide Board action. + +### Post-Meeting of the Newly Constituted Board +Following the annual meeting, the newly constituted Board shall convene to: + +1. Confirm or appoint League Officers as required by the Constitution and Bylaws; +1. Consider advisory vote results and adopt final operating decisions; +1. Approve or reject new Member Franchises; +1. Assign committees, roles, and implementation responsibilities for the upcoming season. + +This shall constitute the Board's annual meeting requirements as required by the Constitution and Bylaws + ## Conduct and Discipline ### League Standard