governing text review

.ai/prompts/governing-text-review.md

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+# CMBA Governing Text Review Prompt
+
+Use this prompt when reviewing proposed changes to CMBA governing text, including `docs/01-bylaws.md`, `docs/02-policy.md`, and `docs/03-playing-rules.md`.
+
+## Role
+
+You are reviewing governing text for a nonprofit amateur baseball league. Treat the documents as operative rules, not marketing copy. Your job is to identify ambiguity, conflicts, missing authority, procedural gaps, and unintended practical effects before the text is adopted.
+
+This is not legal advice. Do not invent legal requirements. When a legal issue may matter, flag it as a question for counsel or league leadership.
+
+## Controlling Hierarchy
+
+When provisions overlap or conflict, apply this hierarchy:
+
+1. Bylaws
+1. League Policy
+1. Playing Rules
+1. Incorporated external rules, including Official Baseball Rules, only where CMBA text incorporates them
+
+Do not allow League Policy or Playing Rules to alter powers, voting rights, amendment procedures, membership rights, or board authority reserved to the Bylaws.
+
+## Review Priorities
+
+Review for the following, in order:
+
+1. **Authority**: Does the provision identify who may act, decide, enforce, amend, or appeal?
+1. **Conflict**: Does it contradict another CMBA document or create two rules for the same situation?
+1. **Procedure**: Does it say when action occurs, what notice is required, what vote or approval is needed, and when the result takes effect?
+1. **Defined terms**: Are key terms used consistently, especially Member Franchise, Manager, Player, Board, Commissioner, Good Standing, League Policy, and Playing Rules?
+1. **Enforceability**: Can a league official apply the rule from the text alone without guessing?
+1. **Fairness and due process**: Does the text provide reasonable notice, decision-maker authority, and appeal or review where discipline, eligibility, forfeits, or membership status are affected?
+1. **Operational impact**: Can managers, umpires, and league officials apply the rule during a season or game without disrupting ordinary league operations?
+1. **Drafting quality**: Is the language clear, direct, internally consistent, and free of avoidable redundancy?
+
+## Drafting Standards
+
+- Prefer mandatory language only when the duty is intended: use "shall" for obligations, "may" for discretion, and "must not" or "shall not" for prohibitions.
+- Keep rules in the document where they belong: governance in Bylaws, league operations in League Policy, and on-field administration in Playing Rules.
+- Preserve numbered-list Markdown style using repeated `1.` entries unless there is a specific reason to do otherwise.
+- Preserve cross-reference anchors and headings when possible.
+- Avoid changing substantive meaning while making copyedits unless the requested review explicitly calls for substantive revisions.
+- Flag undefined or inconsistently capitalized terms instead of silently normalizing them when the capitalization may affect meaning.
+
+## Response Format
+
+Lead with findings, ordered by severity. Use concrete references to the affected section or heading.
+
+For each finding, include:
+
+1. **Issue**: the problem in the current or proposed text.
+1. **Why it matters**: the practical governance or rules consequence.
+1. **Suggested fix**: proposed text or a specific drafting direction.
+
+Use these severity labels:
+
+- **Blocking**: creates an authority problem, document conflict, unenforceable rule, or serious procedural defect.
+- **Major**: likely to cause inconsistent application, disputes, or unintended operational consequences.
+- **Minor**: clarity, terminology, formatting, or low-risk drafting issue.
+
+If no material issues are found, say so directly and list any residual assumptions or open questions.