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---
name: example-sports-org-bylaws
description: Use this skill when drafting or reviewing bylaws, constitutions, or governance provisions for sports organizations and you want to compare against local example documents for leagues, youth baseball organizations, or sport-specific associations stored in this repository.
---
# Sports Organization Bylaws Examples
Use this skill when the task benefits from comparing governance language across existing sports-organization bylaws rather than drafting from scratch.
## When To Use
- Use this skill when drafting or revising bylaws, constitutions, or governance articles for a sports league, club, or association.
- Use this skill when the user wants example language for membership, board structure, meetings, officers, elections, discipline, dues, or dissolution provisions in a sports context.
- Use this skill when the draft needs operational articles that are common in sports organizations, such as eligibility, team structure, postseason rules, awards, or volunteer requirements.
- Use this skill when comparing how different sports organizations separate core governance from game- or league-administration rules.
## Scope
These are example documents, not governing authorities.
- Use them as comparative models for structure, article sequencing, and clause options.
- Do not treat any one example as the default best practice for every organization.
- Where a task also depends on nonprofit corporate law or tax-exempt language, pair this skill with the local `nonprofit` skill and check the legal framework separately.
## References
- `references/chesapeake-msbl.md`: adult baseball league bylaws with nonprofit framing, board governance, dues, meetings, discipline, finances, all-star provisions, and postseason awards.
- `references/dartball.md`: church dartball league rules and governance mix, useful as an example of where sport operations and governance provisions are combined in one document.
- `references/little-league.md`: Little League local league constitution template with member classes, board composition, officer duties, compliance expectations, and strong youth-sports governance structure.
Load only the reference file or files that match the organization's type and drafting need.
## Selection Guidance
- Start with `little-league.md` when the organization is youth-focused, volunteer-heavy, member-driven, or needs a formal board-and-officer constitution structure.
- Start with `chesapeake-msbl.md` when the organization is an adult amateur league and needs examples for dues, team participation, disciplinary authority, league operations, or baseball-specific administration.
- Read `dartball.md` when the organization blends league governance and sport rules in one document, or when you need a cautionary example of how those layers can become mixed together.
## Workflow
1. Identify the organization's type:
youth league, adult league, club, association, or faith/community-based sports organization.
2. Decide whether the task is about core governance, sport operations, or both.
3. Read the most relevant example document first instead of loading all examples.
4. Extract the useful structure and clause patterns, then rewrite them to fit the target organization.
5. Separate reusable governance concepts from sport-specific procedural rules unless the user explicitly wants them combined.
6. Normalize terminology, thresholds, officer titles, and article numbering so the final draft is internally consistent.
## Drafting Rules
- Treat examples as source material for adaptation, not copy-paste boilerplate.
- Distinguish governance provisions from playing rules, roster rules, award rules, and tournament procedures.
- If the target organization wants a clean bylaws document, move sport-specific competition rules into separate policies, league rules, or appendices.
- Keep membership, voting, board powers, officer duties, and amendment procedures coherent as a set.
- Remove organization-specific names, places, sport terms, thresholds, and compliance references that do not belong in the target draft.
- If using Little League-derived material, preserve only what fits the target organization's actual governing framework and external obligations.
## Comparison Use Cases
These references are especially useful for:
- comparing member-based versus board-centric governance;
- choosing how much operational detail belongs in bylaws;
- drafting officer duty sections with enough specificity to be useful;
- modeling discipline, suspension, and removal procedures; and
- deciding whether financial controls such as dual signatures, budgets, and audits should appear in the bylaws.
## Output Pattern
For drafting support, prefer:
1. the recommended model source or mix of sources;
2. the revised clause or article outline;
3. short notes explaining which example informed each major choice; and
4. any provisions that should be split into separate league rules instead of staying in the bylaws.
## What Not To Do
- Do not assume an example organization's governance model fits the user's organization unchanged.
- Do not copy sport-specific operating rules into a general bylaws draft unless that is intentional.
- Do not import organization-specific facts, placeholders, or external-regime requirements without confirming they apply.
- Do not confuse illustrative example language with legal requirements.

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**BYLAWS OF CHESAPEAKE MEN'S SENIOR BASEBALL LEAGUE, INC.**
# ARTICLE I -- ORGANIZATION
## SECTION 1. INCORPORATION
Chesapeake Men's Senior Baseball League, Inc., herein called Chesapeake MSBL, is incorporated in the State of Maryland under Maryland non-profit corporation code to qualify as a tax-exempt organization, and shall be managed at all times in such a manner as to qualify the corporation for such exemption.
## SECTION 2. PURPOSE
The purpose of Chesapeake MSBL shall include the following:
To provide an opportunity for all adults eligible for membership (as defined in Article II) to engage in the sport of baseball; To promote involvement in Men's Senior Baseball League (MSBL) and Men's Adult Baseball League (MABL) MSBL-MABL programs and provide an opportunity for members to compete in sanctioned baseball competitions; To provide training in physical fitness, good patterns of physical development, and proper conditioning habits;
To provide opportunities for social, emotional, educational and character development, and to encourage peer and family participation in team and community activities;
To promote the sport of baseball to the community;
To provide financial aid, in the form of educational scholarships, to individuals who qualify for assistance and;
To give back to our community in the form of charitable contributions to registered charities and other local organizations.
## SECTION 3. MANAGEMENT
The Chesapeake MSBL shall be managed and directed by a board of directors, acting in accordance with these by-laws.
# ARTICLE II -- MEMBERSHIP
## SECTION 1. MEMBERSHIP
The benefits and services of Chesapeake MSBL shall be made available to any person who desires to participate in any program sponsored by Chesapeake MSBL and who is physically able to do so, subject to any limitations set forth elsewhere in these bylaws. Membership shall be contingent upon payment of such periodic registration fees and membership dues as the board of directors may from time to time determine.
a. Active Member -- An active member shall be any person who is a registered member of Chesapeake MSBL whose fees and/or fee waivers are current and who is in good standing with the board of directors.
b. Division -- The Chesapeake MSBL shall establish Divisions comprising of members or teams within a specific age group and/or skill level.
c. Team -- A team participating in the Chesapeake MSBL shall have a minimum of 12 members.
## SECTION 2. LIMITATION
Membership may not be limited in number and shall be open to anyone who qualifies under Article II, Section 1 unless space is not available due to a limit on the number of teams that can participate each year due to limitation of Chesapeake MSBL resources.
## SECTION 3. VOTING
Each board member shall be entitled to one vote in the election of directors, amendment changes and any other matters brought before the board of directors by a majority vote of the board of directors as designated in these by-laws. Voting shall be limited to board members or their official designate. A designate may be submitted to Board with three days prior notice to Secretary (as defined in Article II, Section 1.a.).
## SECTION 4. RIGHTS
a. A member shall be entitled to participate in any activity sponsored by Chesapeake MSBL, with the exception of competitive and training opportunities which may be limited by the board of directors, the coaching staff, or the rules of baseball for reasons of age, achievement or ability to participate.
b. The property rights and interests of all members shall be equal on a per member basis.
## SECTION 5. TERMINATION
a. Baseball privileges and membership may be suspended if dues, fees, or other required documentation is not submitted to the Chesapeake MSBL by the deadline approved by the board of directors. The board of directors has the right to approve extensions in case of hardship.
b. A member may resign membership at any time by giving notice in writing to the board of directors or its designee provided all obligations to Chesapeake MSBL have been met in full.
c. The head coach of any Chesapeake MSBL team (a.k.a. manager) shall have the authority to expel from his team for disciplinary, unsportsmanlike, or insubordination reasons for any baseball player or assistant coach, from any practice, game or league-sponsored event.
d. The board of directors shall have the authority to expel from membership any member deemed to cause damage to the Chesapeake MSBL organization, or to the image of Chesapeake or the sport of baseball. Damage must be of a degree judged to be excessive beyond what is usual and too great to be reasonably endured, and, must in the judgment of the board, place the continued existence of Chesapeake in jeopardy. This authority is to be exercised only upon a vote of two-thirds (2/3) of the board.
# ARTICLE III -- DUES, FEES AND ASSESSMENTS
## SECTION 1. FISCAL YEAR
The fiscal year of Chesapeake MSBL shall be from January 1 to the following December 31.
## SECTION 2. FEES
Fees shall be set and approved by the board of directors and shall not exceed that necessary to provide for the anticipated expenses of the organization.
a. Registration -- Registration for active members shall be assessed on a yearly basis. Reregistration will be required prior to re-activation of membership.
b. Changes in Fee Schedule -- The fee schedule may be changed at any time if approved by the board of directors, but shall not be changed retroactively.
c. Refunds -- There shall be no refund of fees or release of obligation to pay fees.
d. Service Requirement -- The board of directors may assess a service requirement consistent with the purposes of the club.
# ARTICLE IV -- MEETINGS OF MEMBERS
## SECTION 1. ANNUAL MEETING
a. Time and Place -- The annual meeting of the members shall be held in February, unless otherwise approved by the board of directors, at such place and reasonable time within Anne Arundel County as the board of directors may designate.
b. Purpose -- The annual meeting shall be held for the purpose (of) presenting program goals, evaluations and long-range plans.
c. Notice of Meeting -- Notice of the meeting of members shall be given to each board member and team manager not less than ten (10) or more than forty-five (45) days prior to such meeting. Each team managers will be responsible for notifying members of his team.
## SECTION 2. SPECIAL MEETINGS
a. Call -- Special meetings of Chesapeake MSBL shall be held upon the call of the board of directors, and must be conducted within thirty (30) days upon notification to each active member family by the board of directors.
b. Time and Place -- Special meetings of Chesapeake MSBL shall be held at such reasonable time and place within Anne Arundel County or nearby areas as the board of directors may designate.
c. Purpose -- The purpose of any special meeting shall be stated in the notice of call, and no other business shall be transacted.
d. Notice of Meeting -- Written notice of the special meeting shall be given to each board member not less than ten (10) days or more than thirty (30) days prior to such meeting.
## SECTION 3. QUORUM
The president or vice-president and a majority of board members shall constitute a quorum for the transaction of business.
## SECTION 4. MEETING ORGANIZATION
a. Presiding Officer -- The president of the board of directors shall preside at any meeting of members, and in his or her absence the vice-president of the board of directors shall preside.  If neither is present, the members present shall elect a presiding officer from among the members of the board of directors.
b. Secretary -- The secretary shall serve as secretary for the meeting, and in his or her absence, the presiding officer shall appoint an acting secretary.
## SECTION 5. VOTING
a. Decision -- The decision of a majority of the members voting shall be the decision of Chesapeake MSBL, unless otherwise established by the Articles of Incorporation, or these by-laws.
b. Method -- Voting may be viva-voce, but twenty-five (25) percent of board members in good standing shall have the right to demand voting by roll call.
## SECTION 6. MINUTES OF MEETINGS
Minutes of each annual meeting and special meeting shall be made available to all board members as soon as possible but no later than with the notice of the next immediate annual or special meeting of board members.
# ARTICLE V -- BOARD OF DIRECTORS
## SECTION 1. BOARD COMPOSITION
The board shall be composed of the following voting members: executive committee (president, vice-president, secretary, and treasurer),  and two (2) Division Directors.  One will be the primary representative and the second will be an alternate that can step in if needed for each active Division within the Chesapeake MSBL.  Only one person from any particular family may serve as a member of the board of directors at any one time, unless otherwise approved by the board.  The voting quorum consists of the President, Vice President, Secretary and 3 division representatives (one for each age division, 21+, 35+ and 45+),   with the Treasurer serving as a tie breaker if necessary. 
## SECTION 2. TERMS
Executive committee members shall be elected by the Board of Directors and serve until such time the executive committee member resigns in writing to the board of directors, a member of the league desires to run and is nominated for the position in which the board of directors must vote in with 2/3 majority, or death of the executive committee member.  Executive committee members can serve without term limits.
## SECTION 3. ELECTION OF EXECUTIVE COMMITTEE MEMBERS
a. Nominating Committee -- The nominating committee for replacement of Executive Committee members shall consist of all board members.      1. Nomination -- The candidates for the Executive Committee selected by the nominating committee shall be placed in nomination automatically at the annual meeting.
b. Election -- Voting may be viva-voce, but twenty-five (25) percent of board members in good standing shall have the right to demand voting by secret ballot. If secret ballot is used, each active board member shall have one vote, and shall vote for the appropriate number of nominees on one ballot.
c. Vacancies -- Should a vacancy occur on the board of directors for reasons other than normal expiration of term, the board of directors shall appoint a member to fill the unexpired term.
## SECTION 4. REMOVAL OF DIRECTORS FROM OFFICE
a. Missing two (2) meetings in a Fiscal Year or two (2) consecutive unexcused board meetings by a board member will be considered a resignation and the other board members may accept the resignation and appoint another board member to fill the unexpired term of such board member.
b. A director may be removed from the board for reasonable cause by majority vote of the board of directors.
## SECTION 5. MEETINGS OF THE BOARD
a. Time of Meeting -- Meetings of the board of directors shall be held at least quarterly, or at times set by the board, or on call of either the president or the majority of directors.
b. Notice -- Three (3) days notice, in person, by phone, e-mail or regular mail, shall be given to all directors of meetings called by the president or by the majority of the board. Notice of board meetings shall be conveyed to the board members by posting to the annual calendar and in any other appropriate manner as time permits.
c. Waiver of Notice -- Required notice shall be waived if all absent directors sign the minutes of the meeting or a separate waiver of notice, which shall become a part of the minutes.  Attendance at a meeting constitutes automatic waiver of notice.
d. Open Meetings -- All meetings of the board, except those executive sessions held for the purpose of contract negotiations, shall be open to any board member. A majority of the executive committee must approve attendance by any non-board members in advance.
e. Quorum -- The president or vice-president and a majority of board members shall constitute a quorum for the transaction of business. The act of a majority of directors present at a meeting at which a quorum is present shall be the act of the board.
f. Voting -- All matters coming before t¬se by-laws.
# ARTICLE VI -- OFFICERS
## SECTION 1. POWERS OF THE BOARD OF DIRECTORS
The board shall regulate and supervise the management and operation of the Chesapeake MSBL. It shall attend to all internal affairs of the Chesapeake MSBL and shall make such arrangements for conducting the business as it deems best. In addition to the power by these by-laws expressly conferred upon the board of directors, it may exercise all the powers of the corporation and all such lawful acts and things as are not by statute or by the charter or by these by-laws required to be done or exercised by the members.
## SECTION 2. DUTIES OF THE BOARD OF DIRECTORS
The duties and powers of the board of directors shall be such as usually devolve upon the directors of any club or association and may include the selection of the place, fixing the date, and making all arrangements necessary for holding meetings of the Chesapeake MSBL and the publication of whatever data the directors deem essential to the benefit of the Chesapeake MSBL. The directors shall have the power to adopt rules and regulations, and to alter and amend the same from time to time, for the conduct of the business and activities of the Chesapeake MSBL. The board of directors shall have the authority to generally conduct the business and activities of the Chesapeake MSBL.  The board of directors shall have the authority to generally conduct all of the lawful affairs of the Chesapeake MSBL, including but not limited to, entering into any contracts, leases, or other agreements necessary to carry out the purposes of the Chesapeake MSBL. The directors shall exercise all the power of the Chesapeake MSBL as permitted by law, subject to the provision of the Articles of Incorporation and these by-laws.
## SECTION 3. COMMITTEES OF THE BOARD OF DIRECTORS
The board of directors shall also have the authority to establish committees as may be necessary to further and promote the interests and activities of the Chesapeake MSBL. Such committees may be comprised of both directors and other active members.
## SECTION 4. PRESIDENT
The president shall preside at all meetings of the membership and of the board of directors, shall perform such other duties as may be determined by the board of directors, and shall perform and discharge such other duties as generally devolve upon a chief executive officer.
## SECTION 5. VICE-PRESIDENT
The vice-president shall perform all duties incumbent upon the president during the absence or disability of the president and perform such other duties as may be prescribed by the board of directors.
## SECTION 6. SECRETARY
The Secretary shall have the custody and care of the corporate records of the Chesapeake MSBL, shall attend all meetings of the members and of the board of directors, shall keep a true and complete record of the proceedings of all such meetings, shall file and take charge of all papers and documents belonging to the Chesapeake MSBL, and shall perform such duties as may be prescribed by the board of directors.
## SECTION 7. TREASURER
The treasurer shall keep or, at the discretion of the board cause to be kept, correct and complete records showing accurately at all times the financial condition of Chesapeake MSBL; shall be legal custodian of all monies and other valuables which may from time to time come into the possession of the Chesapeake MSBL; shall maintain a bank account in the name of Chesapeake MSBL; shall prepare and file or, at the discretion of the board, cause to be prepared and filed, all required corporation tax forms and reports; shall furnish at meetings of the board of directors and membership or whenever requested by the board of directors, a statement of the financial condition of the Chesapeake MSBL; shall maintain or, at the discretion of the board, cause to be maintained a roster of active members in good standing; and shall perform such other duties as the board of directors may prescribe.
## SECTION 8. DIVISION REPRESENTATIVE
The division rep shall perform all duties assigned to them by the board of directors. They will serve as a liaison with the Board of Directors to express the wants and needs of each specific division.  They serve to conduct internal voting on topics pertaining to potential changes within their respective divisions and report results to the BOD for review and/or change approval.  Each age division will have one vote if required during league wide operations such as budget, capital expenditures, rules, etc. 
If additional age divisions are created due to league reorganization or expansion in the future requiring an increase in representatives, the President and/or BOD retain the ability to nominate, assign and/or appoint additional board members to preserve the original voting integrity and balance intended for voting purposes.
## SECTION 9. TRANSFER OF DUTIES
In case of the absence of any officer of the Chesapeake MSBL, or for any other reason that the board of directors may deem sufficient, the board of directors may delegate the powers or duties of such officer to any other director, for the time being, provided a majority of the board of directors concurs therein.
# ARTICLE VII -- ACCOUNTING, BUDGET AND CONTRACTS
## SECTION 1. CONTRACTS, CHECKS, NOTES, ETC.
All contracts and agreements authorized by the board of directors shall, unless otherwise directed by the board of directors, be signed by the president, or such other person as may be from time to time so authorized by the board of directors. All checks and drafts issued by the Chesapeake MSBL in the amount of five hundred dollars ($500.00) or more, will require two signatures and shall be signed by the president or treasurer, or such other person as may be from time to time authorized by the board of directors. Any check written for more than $7,500 shall require the vote of approval of a majority of the board of directors and must be signed by the president and treasurer.
## SECTION 2. AUDITS
a. Annual Audits -- The books of the corporation shall be closed on the last day of December of each year. Within 45 days of the end of each calendar year, the Executive Committee will audit the books. The audit shall encompass all assets of or under the control of the Chesapeake MSBL, with property valued at cost, depreciated value, or replacement cost, whichever is least. Separate "funds" shall have a separate accounting with the net gain or loss shown in the consolidated statement.
b. Special Audits -- An audit similar to the annual audit shall be prepared at any time the positions of president or treasurer are vacated before the end of their terms.
## SECTION 3. BUDGET
A budget for the next fiscal year shall be prepared by the president and treasurer for presentation and approval of the board. The board shall present the approved budget for information to the membership.
## SECTION 4. APPROVAL OF CONTRACTS
Contracts for coaching or administrative services shall require approval of two-thirds (2/3) of the board of directors. Contracts involving loans, leases, or other obligations of more than twelve (12) months shall require unanimous approval of the board of directors.
# ARTICLE VIII -- NON-PROFIT ORGANIZATION
## SECTION 1. COMPENSATION
The Chesapeake MSBL shall, at all times, be operated on a non-profit basis for the mutual benefit of its members. No dividends or other interests in the assets of the Chesapeake MSBL shall be paid by the Chesapeake MSBL to its members. No part of the earnings of the Chesapeake MSBL shall inure to the benefit of, or be distributed to, its members, officers, directors, or any other private persons, except that the Chesapeake MSBL shall be authorized and empowered to pay reasonable compensation for services rendered and expenses incurred and to make payments and distributions in full furtherance of the purposes set forth herein.
## SECTION 2. TAX-EXEMPT STATUS
No substantial part of the activities of the Chesapeake MSBL shall be the carrying on of propaganda or other attempts to influence legislation, and the Chesapeake MSBL shall not participate in any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of the Articles of Incorporation or these by-laws, the Chesapeake MSBL shall refrain from engaging in any other activities not permitted of any tax-exempt organization under Section 501 of the Internal Revenue Code.
# ARTICLE IX -- BY-LAWS, RULES OF ORDER, AND INDEMNIFICATION OF DIRECTORS
## SECTION 1. BY-LAWS
These by-laws succeed any and all previous by-laws and amendments thereto, which are declared null and void.
## SECTION 2. AMENDMENTS
These by-laws may be amended by a majority of the board members present in person at any regular or special meeting provided that the proposed amendment has been submitted to the board members not less than (10) days prior to the meeting. In order to be submitted to the membership, the proposed amendment shall have been approved by the board of directors.
## SECTION 3. INTERPRETATION
Any question as to the proper interpretation of these bylaws shall be determined by the board of directors.
## SECTION 4. RULES OF ORDER
Roberts Revised Rules of Order shall be the parliamentary guide for all meetings of members and the board of directors, but shall not take precedence over these by-laws.
## SECTION 5. INDEMNIFICATION
The Chesapeake MSBL shall indemnify and hold harmless any individuals against the expense of any action, suit or proceedings in which they are made a part by reason of being or having been a director, officer or duly authorized agent of the Chesapeake MSBL, except in relation as to matters to which they shall be adjudged in such action, suit or proceedings to be liable for gross negligence or willful misconduct in the performance of their duties. This right shall extend to all such persons, their successors, heirs and legal representatives.
# ARTICLE X -- TERMINATION AND DISSOLUTION
The Chesapeake MSBL may be terminated and dissolved upon the affirmative vote of at least two-thirds (2/3) of all board members entitled to vote. In the event of such termination, the board of directors shall, after paying or making provision for the payment of all liabilities of Chesapeake MSBL, disburse any remaining assets to a non-profit organization or organizations.  A majority of the Board of Directors shall determine these organizations.
# ARTICLE XI--CHESAPEAKE MSBL ALL STAR TEAMS
## SECTION 1. ELIGIBILITY CRITERIA
a. The Player must be on the final roster of the team which he is representing and the player must be affiliated and in good standing with the Chesapeake MSBL.
b. The Player must have participated in at least 50% of the games played with the team he is representing in the Chesapeake MSBL.
## SECTION 2. SELECTION PROCESS
a. The Chesapeake MSBL All-Star Game Managers shall meet the same criteria as Article XI, Section 1.
b. The Chesapeake MSBL All-Star Game Managers shall be the Managers of teams who played in the previous season play-off Championship Game that meet Eligibility Criteria under Article XI, Section1. All Chesapeake MSBL Team Managers are encouraged and invited to participate in the event as base coaches, bench coaches, score keepers, etc.
c. A Chesapeake MSBL All-Star Game Selection Committee shall convene under Article 4, Section 2, to select Chesapeake MSBL All-Star Team roster(s) of not more than twenty-eight (28) players to represent the Chesapeake MSBL League in the All-Star game for a particular division.
d. If the Chesapeake MSBL All-Star Game Managers are not selected by the Chesapeake MSBL All-Star Game Committee, they are not eligible to participate in the game as a player in any capacity.
## SECTION 3. PARTICIPATION
a. A player representative meeting the criteria in Article XI, Section 1, from each Chesapeake MSBL League team in good standing will have representation on the Chesapeake MSBL All-Star Team.
b. If selected for the Chesapeake MSBL All-Star Team, the player may be required to pay a participation fee to offset expenses associated with the operation of the All-Star Game to the Chesapeake MSBL President or Treasurer ten (10) days before the scheduled All-Star Game.  Failure to provide payment by the deadline will result in forfeiture of participation and the next leading vote getter for the position vacated will be invited to fill the spot (provided the substitute player submits the participation fee).
c. Each player selected to represent the Chesapeake MSBL All-Star Team shall get at least one at-bat (AB) or one inning playing in the field. It is the responsibility of the Chesapeake MSBL All-Star Team Managers to ensure every player representing the Chesapeake MSBL participates in the All-Star Game.
# ARTICLE XII -- POST SEASON AWARDS
## SECTION 1. ELIGIBILITY CRITERIA
a. The Manager/Player must be on the final roster of the Team which he is representing and the Manager/Player and Team must be affiliated and in good standing with the Chesapeake MSBL League.
b. The Player must have participated in at least 50% of the games played by the team he is representing in the Chesapeake MSBL League.
c. Umpires who have umpired at least ten (10) County Adult and/or Chesapeake MSBL Baseball Games are eligible for Chesapeake MSBL League Recognition.
d. Post Season Award Ceremony will take place as a General Membership Meeting upon conclusion of the baseball season at a date, time and location to be determined by the Chesapeake MSBL Executive Committee and Board of Directors.
## SECTION 2. AWARD CATEGORIES
 - At a minimum, Post-Season Awards will be established for the following categories for each Chesapeake MSBL Division (except Outstanding Umpire Award) and may be presented if such awards are deserved or warranted as determined by the Chesapeake MSBL Awards Committee:
a. Sportsmanship Award: Recognition of player and/or manager who consistently exhibits good sportsmanship and respect towards teammates, opponents, umpires, spectators, and representatives of the Anne Arundel County Department of Parks & Recreation before, after, and during competition. Players may be nominated by anyone in the league, including umpires, or other representatives of the Anne Arundel County Department of Parks & Recreation.
b. Chesapeake MSBL Service Award: Recognition of a Manager, Player, Umpire, Sponsor or other person who has volunteered significant time or made a significant contribution to improve the quality and visibility of the Chesapeake MSBL to the Community.
c. Outstanding Umpire Award: Recognition of one Umpire meeting the eligibility requirements in Article XII, Section 1, who receives the highest scores among Chesapeake MSBL Team feedback in areas of Umpiring Consistency, Game Control, Hustle, Attitude, and Respect towards Managers, Players, and Spectators.
## SECTION 3. SELECTION PROCESS
 - A Chesapeake MSBL Awards Committee, lead by the Chesapeake MSBL Executive Committee and Board of Directors, shall convene under Article 4, Section 2, to nominate and select category winners for Post-Season Awards.
a. Nominations for Sportsmanship Award candidates should be presented to the Chesapeake MSBL Post-Season Award Committee with written a recommendation for the person nominated with specific documented instances in which good sportsmanship was exhibited by the candidate. Only one person from each Division of the Chesapeake MSBL may receive this award.
b. Nominations for the Chesapeake MSBL Service Award candidates shall be presented to the Chesapeake MSBL Post-Season Award Committee with written a recommendation for the person nominated with specific documented instances in which he or she has made volunteered significant time or made a significant contribution to improve the quality and visibility of the Chesapeake MSBL to the Community. Only one person from each Division of the Chesapeake MSBL may receive this award.
c. Outstanding Umpires Award will be determined based on post-game feedback forms from team managers or representatives based upon Umpiring Consistency, Game Control, Hustle, Attitude, and Respect towards Managers, Players, and Spectators. Only one umpire may receive this award.
# ARTICLE XIII -- CHESAPEAKE MSBL HALL OF FAME
****Selection procedures for the CMSBL HOF was changed on January 24, 2023.  A new proposal was submitted and approved by unanimous BOD vote****
## SECTION 1. ELIGIBILITY CRITERIA
a. Any Current Player, Manager, Umpire or League Sponsor who is currently affiliated and in good standing with the Chesapeake MSBL who has participated in the Chesapeake MSBL for ten (10) or more years and consistently demonstrates good sportsmanship, character and respect towards teammates, opponents, and umpires; competitive skill; and, provides unselfish devotion to the continuing improvement to the quality and experience of Amateur Adult Baseball within the Chesapeake MSBL and the community at large.
## SECTION 2. NOMINATION PROCESS
a. Former and Current Players, Managers, Umpires, or League Sponsors may be nominated by any member or organization affiliated with the Chesapeake MSBL. (See section 1.a)
b. Nominations should be submitted to the Chesapeake MSBL Hall-Of-Fame Chairman and the Executive Committee in writing describing the qualifications that warrant consideration for induction into the Chesapeake MSBL Hall of Fame. The nomination must include the name, team, primary position played, years affiliated with Chesapeake MSBL, stats (if available), accomplishments and other additional information related to community activities which may assist the Chesapeake MSBL Hall of Fame Selection Committee in reaching a decision for induction.
c. Nominations for annual induction must be submitted to the Chesapeake MSBL Executive Committee prior to July 1st for Chesapeake MSBL Hall of Fame induction consideration. This will allow the presentation of a HOF plaque to inductees on the field prior to the conclusion of the season. Each inductee will also receive a credit for a Chesapeake Hall of Fame Ring of their choosing. See Section 4.f.
## SECTION 3. SELECTION PROCESS
a. The Chesapeake MSBL Executive Committee and Board of Directors will select a Hall of Fame Chairman to convene Chesapeake MSBL Hall of Fame Selection Committee under Article 4, Section 2.
b. The CMSBL HOF Selection Committee will be selected by the HOF Chairman in conjunction with the Board of directors. It will be made up of 5 members, preferably at least 1 member from each age group, if possible.
## SECTION 4. Hall of Fame Selection Process**
a. In order for a member to be inducted into the Chesapeake MSBL Hall of Fame, the Chesapeake MSBL Hall of Fame Committee will conduct an in-person meeting to discuss the nomination and weigh each candidate's merits and to ensure there is a complete understanding of the metrics of the league scoring parameters. (Addendum A) After discussions have concluded the committee will proceed with a transparent vote on each nominee rating them on the enclosed scale for their accomplishments. Note: If a member of the Hall of Fame Committee cannot attend the vote meeting, a member of the Board of Directors will substitute and vote in their place.
b. Voting Score: Votes will be tabulated by the Chesapeake MSBL secretary and results will be revealed to the committee upon completion. Nominees, who achieve a minimum of 70% of the points (350 points) required for induction, as counted by the Secretary, will be inducted as members into the Chesapeake MSBL Hall of Fame.
c. Candidate Re-Review process: Any Candidate who receives a score between 60- 69% will be discussed and then a second vote will be conducted to ensure there is a proper understanding and review of the grading.
d. To ensure the credibility and integrity of the Chesapeake MSBL Hall of Fame is not compromised, marginalized, or undermined, no more than three (3) persons shall be inducted into the Chesapeake MSBL Hall of Fame in any given year unless it is determined by the HOF chairman that there are additional worthy candidates warranting consideration.
e. Special Circumstances exception appointment. The current League President, Board of Directors, and/or Hall of Fame Committee may induct a new Hall of Fame member without the normal nomination/voting process.  This could be an umpire, league sponsor, historical player, critically ill person, or post mortem of a former player/official that embodies the qualities and qualifications to warrant induction.
f. There is no annual minimum selection requirement for the Chesapeake MSBL Hall of Fame induction.
g. Expenses- League will provide a $300.00 stipend for the Hall of Fame Ring. Inductees are to contact Brian Sands at Recognition Concepts. sands@recognitionconcepts.com for sizing and  additional costs depending on the type of ring chosen.
Addendum A: Metrics for HOF Induction
1. Criteria
   1.    Playing ability 15%
   2.    Character 20%
   3.    Service to league 30%
   4.    Service to community 35%
Each Attribute for admission is assigned a Maximum point value 15, 20, 30, & 35 = 100 points
Define and examples of each.
   1.    (15 points) Playing Ability: Rate player in comparison to the best players in the league during their tenure. Self explanatory.
   2.    (20 points) Character: How do other players/ people in the league refer to said player? Is he well respected and do others think highly of them? Is he a respected team leader? What is the one word that best describes his character as a person?
3.    (30 points) Service to the League: What has he done to benefit the league other than playing. Does he volunteer, or donate time? Does he participate in before and after team field activities on a regular basis? Does he go above and beyond just playing to make the league better? Do they work only for their team or the rest of the league? Do they hold a league position or volunteer to run specific league events? (Such as the league draft or HOF voting etc) Example: Managing a team is 5 points maximum.
   4.    (35 points) Service to the Community: We are looking for things where the nominee does acts to benefit others rather than for himself/herself, team or family. What does the player do to benefit the community? Do they volunteer their time to baseball and or other athletic/community organizations or projects? Example: Coaching your own child is 5 points. Being compensated in a paid coaching position also would count no more than 5 points.
# ARTICLE XIV-- MISCELLANEOUS
## SECTION 1. NOTIFICATION OF MEETINGS
a. Notification Method -- Notification of meetings shall be made in writing via e-mail, phone, mail correspondence, or via notification on Chesapeake MSBL Website League News or Message Board.
b. Contact Information -- Board members are required to provide contact information to Chesapeake MSBL. Failure to do so would constitute a waiver of right to receive notice of any meetings.
## SECTION 2. GOVERNANCE
a. These bylaws are governed by the applicable laws of the State of Maryland.  The foregoing was adopted this 30th day of January, 2018, to be the Bylaws for Chesapeake Men's Senior Baseball League, Inc.
By (Signatures on File in Corporate Records):
**Alex Brunet, Chairman  **
**Michael Largent, Vice-President**
**Joe DiMonda, Secretary**
**Wayne Vance, Treasurer **
**Danny Tyler, Director-Field Maintenance**
**Ron Ebelein, Division Representative (45+)**
**Tom Finch, Division Representative (45+)**
**Jeff Wolf, Division Representative (35+)**
**Tim Biggs, Division Representative (21+)**
**Alan Kietz, Division Representative (21+)**

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Lockport Church Dartball League
*Amended April 2011, August 2013, August 2014
Bi-laws
# Article I: Dartboard and Dart Information
## Section 1: Dartboard Regulations
The fundamental dartboard is a square piece of 1/4” thick dense fiberboard measuring 48” by 48”. To provide rigidity, this board requires backer plywood to be either glued or stapled to its back. The bottom of the board should be positioned 24” from the floor, placing the board’s center at 48” from the floor. The board is printed with seven distinct bright colors and displays various elements of a baseball game, including first base, second base, third base, home run, strike, ball, out, foul, double play, and sacrifice hit. The board is wired, allowing players to determine how to score their darts. Wires are run between each distinct spot on the board. For instance, if a dart lands precisely between the first base box and the out, the player can determine whether it should be scored as a hit or an out by observing which side of the wire the dart has landed on. These wires effectively act as the umpire. Host teams have the option of using the “tilt board setup method,” which is popular among other dartball leagues.
## Section 2: Pitching Line
The pitching of the darts shall be 20' from the base of the board to front edge of pitching line. The preferred pitching line shall be 6 long and 2" wide directly in front of board and adhered to the floor. The batters foot may be on the pitching line up to the very front edge without penalty. If he oversteps the line, a warning should be issued by any player. Continued overstepping the line will result in the batter being called out.
## Section 3: Dartboard Information
These boards are available through the league or from the supplier, Davis manufacturing at www.dartballusa.com
## Section 4: Dart Information
All darts must be thrown underhand. Apex #2 three feathered darts are the only darts approved for play. Loading or modifications of darts is prohibited.
# Article II: Playing Regulations
## Section 1: John Doe
A. Regular Season
A team is required to have seven players as the minimum during the regular season, with no maximum amount of players. If a team does not have seven players, John Doe [s] must be added to bring the team to the required minimum of seven players. No more than four John Does are recommended, but the teanm captain can decide either to play or forfeit the evening's games if they have less than four players. Each John Doe counts as an out as it comes up in the batting order. Women will be allowed to play in place of a John Doe if a team is short but only during regular season games. John Doe[s] can be present anywhere in the batting order. When a late player arrives, his name can be inserted in place of a John Doe or at the end of the line up. Lineups may be changed at the beginning of each game. Any team may postpone or reschedule a game night as long as it is agreeable between both captains and every effort is made to make up the games in the same half as the occurrence.
B. Postseason (Bezold and Championship Games)
Same rules apply from the Regular Season except a team must have a minimum of eight players.
C. Tournament
Same rules apply from the Regular Season except a team must have a minimum of nine players.
## Section 2: Batting out of Turn
Any player batting out of turn (A dart must be thrown] will be called out. Any hit or subsequent runs do not count. Any skipped batter can then continue with his turn. The out of turn batter then loses his next turn with no penalty whether it is in the same inning or the next.
## Section 3: Throwing Darts
Any darts sticking for 3 seconds or more is considered a live dart. Umpires must call out each dart's disposition and keep the thrower aware of his count [balls and strikes]. Darts will be used to indicate base runners and placed on the board near the represented base. The batter is automatically out if the dart fails to hit the board or hits any other object in flight before hitting the board. Dropping of darts at the throwing line is not considered a penalty. If a dart falls to the floor immediately [or within 3 seconds] after striking the board It shall be ruled a dead dart with no penalty to the thrower. If a dart is thrown into a board in such a way that the wire dividers cannot be used to determine the call, then the dart shall be considered a dead dart with no penalty to the thrower. If a thrown dart sticks into the body of another dart already in the board, the last thrown dart shall be ruled a dead dart with no penalty to the thrower. Darts shall be removed from the board only when the thrower completes his time at bat. The dart shaft must be completely encircled by green board to be considered a foul ball, otherwise it is a "woody". If a dart hits any board mounting hardware, and fails to stick, it's considered a dead dart unless there is no question as to its determination.
A. Center Strike Rule
If a player is batting .199 or less they are allowed to have the center strike area around the 2BS considered as a single. Batters must have played two weeks in the season and captains must have current stats.
## Section 4: Running the Bases
All runners shall advance one base on a single, two bases on a double, three bases on a triple and four bases on a home run. On a two-base single (2BS), all runners advance two bases and the batter goes to first base. On a double play (DP), the batter is out as well as the lead runner. Remaining runner/runners advance one base. On a sacrifice hit (SH), all runners advance one base including any runner on third. If no one is on base, both the DP and SH are just a strike. The batter is out for computing batting averages. A walk is considered a hit for computing batting averages. If the walk forces a run to be scored the RBI counts for season statistics. 2BS, SH and Walks should be recorded as described to insure that RBI's are appropriately computed.
# Article III: Governance
## Section 1: Umpiring
In league play, each captain will designate a player from their team to serve as an umpire. These umpires shall make all decisions. It is recommended that the non batting team umpire call or announce the play but this is not enforced as long as the two umpires are in agreement. In the case of a dispute, the umpires may call upon the captains to make a determination on the call. If no agreement is made the said dart will be ruled a dead dart with no penalty to the thrower. In league play, each team shall provide an umpire, score marker and a pitching line judge. The pitching line judge and the umpire can be the same person. Teams must announce if a separate line judge is being used and only he can call a player out for overstepping the line. This is only to be used after warnings have not corrected the batters overstepping of the line. Under no circumstances shall one umpire remove darts from the board before the other umpire has had a chance to verify the location of the darts.
Calling of [ it doesn't matter darts ] All darts regardless of immediate impact will be called. In an effort to speed up play, the side umpire nearest will call the close dart and leave it available for inspection after the play.
## Section 2: End of the Year Awards
The minimum number of at bats to qualify for any trophy is 150.
A. MVP
The most valuable player will be selected by ballot. Each team will select its most valuable player with the names turned into the statistician the last night of regular season play. At the single elimination tournament each team will be given a ballot with all teams' selection for MVP except that of their own player. It is the captain's responsibility to have his men to vote for MVP of each members choosing. The ballots will be returned to the league statistician and another officer. The ballots should be counted by individuals who are not on the ballot. The MVP will be announced at the banquet.
B. Rookie of the year:
A rookie is defined as his first year in any dartball league. If rookie has less than 75 at bats he is considered a fill in player and not considered for Rookie of the year. To be considered, the batter must have at least 150 at bats with no more than 75 at bats for the previous season. Rookie of the year will be selected by ballot along side and in the same manner as the MVP. A team may vote for their own teammate.
## Section 3: Dues
The annual team dues are payable at the captains meeting at the beginning of the season or make arrangements with the Treasurer to pay the dues. The officers and league board will determine the amount due. Currently at time of revision this amount per team is $50. All team players with the exception of 1s timers must contribute $1 to the host church every night that a game is played including postseason.
## Section 4: Manners
Profanity and alcoholic beverages on church property is not acceptable. If after warnings this rule is not followed, the host church captain has every right to ask them to leave and they will have the full support of the officers and league board. If a team and or any of their team members are consuming alcohol on church property, the team will forfeit all 3 games.
## Section 5: Officer Duties
The Treasurer is responsible for all dues, collection for supplies and sponsor donations to be deposited in league account for audit and review at any time by the officers and league board. All bills for needed equipment and supplies including the banquet must be paid for from the league account and subject for review at anytime. Treasurer must retain checks and statements for 84 Months and subject for review at any time. All funds collected for league use [banquet, sponsors, dues, ect ] will be given to treasurer directly.
## Section 6: Postseason Play
The team captains will flip a coin to determine who will have home field advantage for all postseason play (1s and 2nd half Bezold, Championship and Tournament games).
A. Bezold playoff guidelines:
The 1s Half Bezold is to be played between the 1$ and 2n place team at the mid-season break. The 2nd Half Bezold is to be played between the 1st and 2nd place teams at season end. If the winner of the first half Bezold is the 1t or 2nd place team then the 3e place team will play. No one team can win both Bezold trophies. The team that wins the best of three games wins the Bezold. For the Bezold games, each team must have a minimum of eight players.
B. Championship Playoff Guidelines:
The championship game will be played between the team with the best 1st half record and the team with the best 2nd half record. If a team has the best record for both halves, then they will be named the League Champion. For the Championship game, each team must have a minimum of eight players.
C. Tournament Guidelines:
The tournament will be played by all teams. Teams ill be randomly drawn in order to determine matchups. There is also a consolation bracket for teams that lose their 1 game. Each team must have a minimum of nine players.
## Section 7: Tie Breakers
In the event we have ties between teams based on their league won/lost records, the tie breaker will be based on heads up play between the two or more said teams. If still no clear winner then total runs for that half. If that continues a tie then Highest total team batting average based on all players that have participated. In the highly unlikely event that this ends in a tie we will base the tiebreaker on total triples for the half.
## Section 8: Captains Meeting Protocol
Topics can be introduced and reviewed as normal business. Motions must be announced prior to any voting. A second to the motion must be announced or the motion will not be considered. After the second to the motion, each captain and officers allowed to present opinions and ask questions to the person originating the motion. The secretary will take roll call and include in the minutes of all attending the meeting. A majority is required to pass a motion.
## Section 9: Minimum Age
There is no minimum age.
## Section 10: Other
No one is to pass behind the board while play is happening.

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# CONSTITUTION:
# Little League
> **Date submitted:** [PLACEHOLDER]
> **Date accepted:** [PLACEHOLDER] **Not accepted:**
> [PLACEHOLDER]
## ARTICLE I -- NAME
> This organization shall be known as the [PLACEHOLDER] Little League, hereinafter referred to as "Local League."
## ARTICLE II -- OBJECTIVE
### SECTION 1
The objective of the Local League shall be to positively impact youth and communities using the power of youth baseball and/or softball to teach life lessons to build stronger individuals and communities.
### SECTION 2
To achieve this objective, the Local League will provide a supervised program of baseball and/or softball consistent with the Rules and Regulations of Little League Baseball, Incorporated. All Directors, Officers and Members shall consider and incorporate the values of Little League: Teamwork, Community, Inclusion, Fun, and Integrity. The molding of future citizens is of prime importance and the attainment of exceptional athletic skill or the winning of games is secondary. In accordance with Section 501(c)(3) of the Federal Internal Revenue Code, the Local League shall operate exclusively as a nonprofit educational organization providing a supervised program of competitive baseball and/or softball games. No part of the net earnings shall benefit any individual or be used in any substantial part to influence legislation or intervene in any political campaign on behalf of any candidate for public office.
## ARTICLE III -- MEMBERSHIP
### SECTION 1
Any person sincerely interested in active participation to further the objective of the Local League may apply to become a Member.
### SECTION 2
There shall be the following classes of Members:
### Regular Members ("Members") shall include: --
a. Current year Managers, Coaches, Board Members, Local League Officers, and any registered volunteer, who have completed a background check.
b. One Parent or one Legal Guardian of each registered player. Parents or Guardians of multiple registered players are limited to a maximum of two memberships.
c. Any adult person actively interested in furthering the objectives of the Local League may become a Regular Member upon approval by the Board and payment if applicable. Upon receipt of a written request to become a member, the Board of Directors shall vote upon the request at the next scheduled Board of Directors meeting.
d. All Members must annually complete the Little League Official Application, submit to a background check pursuant to Regulation I(8) and (9), and complete abuse awareness training pursuant to Regulation I(10) before the commencement of the season.
e. The Secretary shall maintain the roll of membership to qualify voting Members. Only Members in good standing are eligible to vote at General Membership Meetings. Each Member is entitled to one vote.
<!-- -->
2. **Player Members** - Any player candidate meeting the requirements of Little League Regulation IV shall be eligible to compete for participation. Player Members shall have no rights, duties, or obligations in the management or in the property of the Local League.
3. **Honorary Members (Optional)** -- Any person may be elected as Honorary Member by the unanimous vote of all Directors present at any duly held meeting of the Board of Directors but shall have no rights, duties, or obligations in the management or in the property of the Local League.
4. **Sustaining Members (Optional)** -- Any person not a Regular Member who makes financial or other contribution to the Local League may by a majority vote of the Board of Directors become a Sustaining Member, but such person shall have no rights, duties, or obligations in the management of or in the property of the Local League.
### SECTION 3
Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify as members of the Local League. Members shall not be actively engaged in the organization, operation and/or leadership of any other baseball and/or softball program.
### SECTION 4
> Dues, if any, for Members may be fixed at such amounts as the Board of Directors shall determine for a particular fiscal year. Dues for Members are separate from registration fees for Player Members, which are determined annually by the Board of Directors in accordance with Little League Regulation XIII (c).
### SECTION 5
> **Suspension or Termination** -- Membership may be terminated by resignation or action of the Board of Directors as follows.
(a) The Board of Directors, by a two-thirds vote of those present at any duly constituted Board meeting, shall have the authority to discipline, suspend or terminate the membership of any Member of any class, including managers, coaches, and other volunteers when the conduct of such person is inconsistent with the values of Little League Baseball, Incorporated and is considered detrimental to the best interests of the players, Local League and/or Little League Baseball, Incorporated. The Member involved shall be notified of such meeting, informed of the general nature of the charges, and be given an opportunity to appear at the meeting to answer such charges.
(b) The Board of Directors shall, in case of a Player Member, give notice to the Manager of the team for which the player is a Player Member. Said Manager shall appear, in the capacity of an adviser, with the player before the Board of Directors or a duly appointed committee of the Board of Directors. The player's parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player's right to future participation in the Local League by two-thirds vote of those present at any duly constituted Board meeting.
(c) If membership dues are collected, Members who fail to pay their fixed dues may, by a two-thirds vote of the Board present at any duly constituted Board meeting, be dropped from the rolls and shall forfeit all rights and privileges of membership. The Board of Directors will establish the number of days within which applicants have to pay membership dues as part of the annual Policies and Procedures which shall be voted on at the first Board meeting of each fiscal year.
## ARTICLE IV -- BOARD OF DIRECTORS
### SECTION 1
The management of the property and affairs of the Local League shall be vested in the Board of Directors.
### SECTION 2
The Board of Directors shall be comprised of no fewer than seven (7) and no more than fifteen (15) Members in good standing. The Officers of the Board of Directors shall include, at a minimum: President, Vice President, Treasurer, Secretary, Player Agent, Safety Officer, and Coaching Coordinator, per Little League Regulation I(b).
### SECTION 3
If any vacancy occurs on the Board of Directors, by death, resignation or otherwise, it may be filled, for the balance of the absent Board Member's term of office, by a majority vote of the remaining Directors at any duly constituted Board meeting or Special Board Meeting called for that purpose.
### SECTION 4
Regular meetings of the Board of Directors shall be held immediately following the Annual Meeting and, on such days, thereafter as shall be determined by the Board.
(a) The President or Secretary shall at the request in writing of
- [ ] 3 Directors
- [ ] 4 Directors
- [ ] 5 Directors
> Issue the call for a Special Board Meeting. In the case of Special Board Meetings, such notice shall include the purpose of the meeting and only matters so stated in such notice may be acted upon at the Special meeting. Meetings of the Board of Directors may be held in-person and/or by telephonic or electronic means and such means shall be clearly stated in any meeting notice.
(b) Notice of every Board meeting shall be given by the Secretary personally, electronically or by mail to each Director at a minimum {{Five (5), Ten (10), Fourteen (14), Twenty-one (21), Thirty (30)}} Calendar day(s) before the time appointed for the meeting to the last recorded address of each Director.
(c) At any meeting of the Board of Directors, the presence of {{One-third (33.3 percent), One-fourth (25 percent), One-fifth (20 percent) }} of the Board of Directors shall constitute a quorum for the transaction of regular business. If a quorum is not present, no business shall be conducted.
(d) Only members of the Board of Directors may make motions and vote at meetings of the Board of Directors. However, the Board of Directors may invite, admit, and recognize guests for presentations or comments during Board meetings.
(e) A simple majority vote of the Directors present during a duly constituted Board of Directors meeting is necessary to approve any action relating to the general business of the Local league.
(f) No Director shall be allowed to vote by proxy at any meeting of the Board of Directors.
### SECTION 5
The Board of Directors shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate.
The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Local League as it may deem proper, provided such rules and regulations do not conflict with this Constitution or the Rules and Regulations of Little League Baseball, Incorporated.
The Board shall have the power by a two-thirds vote of those present at any regular Board or Special Board Meeting to discipline, suspend or remove any Director, Officer, Committee Member, or Member of the Local League in accordance with the procedure set forth in Article III, Section 5.
### SECTION 6
Robert's Rules of Order shall govern the proceedings of all Local League meetings, including Board of Directors meetings. Any action taken by the Board of Directors at a meeting at which a quorum is present will be deemed the action of the Board of Directors, except where same conflicts with this Constitution. Minutes of all meetings will be recorded and will accurately reflect the action(s) taken.
## ARTICLE V -- DUTIES AND POWERS OF THE BOARD
### SECTION 1
The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable and may prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the Board.
### SECTION 2
> **President** -- The President shall:
(a) Conduct the affairs of the Local League and execute the policies established by the Board of Directors.
(b) Present a report of the condition of the Local League at the Annual Meeting.
(c) Communicate to the Board of Directors such matters as deemed appropriate and make such suggestions as may tend to promote the welfare of the Local League.
(d) Be responsible for the conduct of the Local League in strict conformity to the policies, principles, and Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization.
(e) Investigate complaints, irregularities, and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant.
(f) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
(g) With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and
(h) certify to residence or school enrollment, and age eligibility before the player may be accepted for tryouts and selection.
(i) Complete the required background checks per Little League Regulation I (b) and I (c) 8 & 9; or delegate this responsibility to the league Safety Officer, or other designated Board member.
(j) Ensure that all individuals who submit the Volunteer Application complete the Abuse Awareness Training as outlined in the Little League Child Protection Program or delegate this responsibility to the league Safety Officer, or other designated Board member.
(k) Ensure the Local League compliance with the requirements of the Little League Child Protection Program or delegate this responsibility to the league Safety Officer, or other designated Board Member.
### SECTION 3
> **Vice President** -- The Vice President shall:
(a) Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board to so act. When so acting, the Vice President shall have all the powers of that office.
(b) Perform such duties as from time to time may be assigned by the Board of Directors or by the President.
### SECTION 4
> **Secretary** -- The Secretary shall:
(a) Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists, email lists and necessary records.
(b) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.
(c) Maintain a list of all Regular, Sustaining and Honorary Members, Directors and Committee Members and give notice of all meetings of the Local League, the Board of Directors, and Committees.
(d) Maintain a current list of all Regular Members in good standing and determine the number of Regular
> Members needed to constitute a quorum.
(e) Issue membership cards to Regular Members, if approved by the Board of Directors.
(f) Keep the minutes of the meetings of the Members, the Board of Directors, and the Executive Committee, and cause them to be recorded in a book kept for that purpose.
(g) Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.
(h) Notify Members, Directors, Officers and Committee Members of their election or appointment. Provide each of these individuals with a copy of the Local League Constitution.
### SECTION 5
> **Treasurer** -- The Treasurer shall:
(a) Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.
(b) Receive all moneys and securities, and deposit same in a depository approved by the Board of Directors.
(c) Keep records for the receipt and disbursement of all moneys and securities of the Local League, including the Auxiliary, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All disbursements by check must have dual signatures.
(d) Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.
(e) Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting, and to Little League International.
### SECTION 6
> **Player Agent** -- The Player Agent shall:
(a) Record all player transactions and maintain an accurate and up-to-date record thereof.
(b) Receive and review applications for player candidates and assist the President in verifying residence or school enrollment and age eligibility.
(c) Conduct tryouts, player draft, and all other player transactions or selection meetings.
(d) Prepare the Player Agent's list.
(e) Prepare for the President's signature and submission to Little League Baseball, Incorporated team rosters, including players claimed, and the tournament team eligibility affidavit.
(f) Notify Little League Baseball, Incorporated of any subsequent player replacements or trades.
### SECTION 7
> **Safety Officer** -- The Safety Officer shall:
(a) Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for Players and all participants of Little League.
(b) Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting which may include:
1. Education -- Facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians, and other volunteers.
2. Compliance -- Promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.
3. Reporting -- Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.
4. Background Checks - If the League President so designates, the Safety Officer will complete the required background checks per Little League Regulation I(b) and I(c)(8) & (9).
5. Training -- If the League President so designates, the Safety Officer shall ensure that all individuals who submit the Volunteer Application complete the Abuse Awareness Training per Little League Regulation I(c)10 and as outlined in the Little League Child Protection Program.
6. Child Protection Program -- If the League President so designates, the Safety Officer will ensure the league is compliant with all aspects of the Little League Child Protection Program.
### SECTION 8
Additional Managers and Committees may be established by the Board of Directors and may be filled by persons who do not serve on the Board of Directors but report to such. The need for and responsibilities of those positions will be reviewed annually and included in the Local League's Policies and Procedures.
## ARTICLE VI -- COMMITTEES
### SECTION 1
> **Executive Committee**
(a) The Board of Directors may appoint an Executive Committee which shall consist of not less than three (3) nor more than five (5) Directors, one of whom shall be the President of the Local League.
(b) The Executive Committee shall advise with and assist the Officers of the Local League in all matters concerning its interests and the management of its affairs, and shall have such other powers as may be delegated to it by the Board, but in no event will the Executive Committee have authority over the Board of Directors.
(c) At any meeting of the Executive Committee, a majority of the total number of members then in office shall constitute a quorum for the transaction of business, and the act of a majority present at any meeting at which there is a quorum shall be the act of the Committee.
### SECTION 2
The Board of Directors may appoint such Committees as it may deem necessary or desirable and may prescribe the powers and duties of each Committee in Policies and Procedures. Committee Chairs and members of the Committees shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the Board.
## ARTICLE VII -- GENERAL MEMBERSHIP MEETINGS
### SECTION 1
**Definition** -- A General Membership Meeting is any meeting of the membership of the league which is called in accordance with this Constitution. A minimum of one meeting per year (Annual Meeting, see Section 6) is required. General Membership Meetings may be held in-person and/or by other electronic means which allow for full participation by all Members.
### SECTION 2
**Notice of Meeting** -- Notice of each General Membership Meeting shall be delivered personally, electronically, or by mail to each Member at the last recorded address at least 10 calendar days in advance of the meeting, setting forth the place, time, and purpose of the meeting.
### SECTION 3
**Quorum** -- At any General Membership Meeting, the presence in person or representation by absentee ballot of twenty (20) percent of the Regular Members or forty (40) Regular Members, whichever is less, shall be necessary to constitute a quorum. If a quorum is not present, no business shall be conducted. The Secretary shall be responsible for providing a list of all Regular Members in good standing.
### SECTION 4
**Voting** -- Only Regular Members in good standing shall be entitled to attend, make motions and vote at General Membership Meetings. However, the Board of Directors may invite, admit, and recognize guests for presentations or comments during General Membership Meetings.
### SECTION 5
**Absentee Ballot** -- For the expressed purpose of accommodating a Regular Member in good standing who cannot attend a General Membership Meeting at which new Board members will be elected, an absentee ballot may be requested and obtained from the Secretary of the Local League. The absentee ballot shall be properly completed, signed, and returned in a sealed envelope to the Secretary prior to the date of the election. The Secretary shall present all absentee ballots to the Election Chairman (appointed at the meeting) on the date of the meeting, prior to the voting portion of the election process.
### SECTION 6
> **Annual Meeting of the Members** -- The Annual Meeting of the Members of the Local League shall be held [PLACEHOLDER] (Insert date/time. For example: "The third Wednesday of (month) at 8 p.m.") each year for the purpose of electing the Board of Directors, receiving reports, reviewing the Constitution, appointing committees, and for the transaction of such business as may properly come before the meeting.
(a) The Membership shall receive at the Annual Meeting of the Members of the Local League a report, verified by the President and Treasurer, or a majority of the Directors, showing:
1. The condition of the Local League, to be presented by the President or his/her designee.
2. A general summary of funds received and expended by the Local League for the previous year, the amount of funds currently in possession of the Local League, and the name of the financial institution in which such funds are maintained.
3. The whole amount of real and personal property owned by the Local League, where located, and where and how invested.
4. For the year immediately preceding, the amount and nature of the property acquired, with the date of the report and the manner of the acquisition, the amount applied, appropriated, or expended, and the purposes, objects, or persons to or for which such applications, appropriations or expenditures have been made.
5. The names of the persons who have been admitted to Membership in the Local League during the preceding year.
(b) This report shall be filed with the records of the Local League and entered in the minutes of the proceedings of the Annual Meeting. A copy of such report shall be forwarded to Little League International.
(c) At the Annual Meeting, the Regular Members shall elect the Board of Directors. If the total number of Board candidates exceeds the number of available Board positions, then those Board candidates receiving the most votes will be considered elected to the Board. Regular Members may only cast a number of votes equal to or less than the board positions available. In the event of a tie in the number of votes received by two or more Board candidates for unfilled Board seats, a run-off election, in which all Members may vote, will be held for the tied Board candidates.
(d) After the Board of Directors is elected, the Board shall meet to elect the Officers of the Board.
(e) After the election, the Board of Directors shall assume the performance of its duties on [PLACEHOLDER] \[Insert Month / Day and delete content in brackets.\] The Board's term of office shall continue until its successors are elected and qualified under this section at the next annual meeting.
### SECTION 7
**Special General Membership Meetings** -- Special General Membership Meetings may be called by the Board of Directors, by the Secretary or President at their discretion. Additionally, upon the written request of a minimum of five (5) Members, the President or Secretary shall call a Special General Membership Meeting to consider the subject specified in the request. No business other than that specified in the notice of the Special General Membership Meeting shall be transacted at any Special General Membership Meeting. Such Special General Membership Meeting shall be scheduled to take place not less than (choos, {{Five (5), Ten (10), Fourteen (14), Twenty-one (21), Thirty (30)}} calendar days after the request is received by the President or Secretary.
### SECTION 8
Any vote by the Regular Members at a meeting at which a quorum is present will be deemed the action of the Regular Members, except where same conflicts with this Constitution. Minutes of all meetings will be kept and will accurately reflect the action(s) taken.
## ARTICLE VIII -- AFFILIATION
### SECTION 1
The Local League shall annually apply for a charter from Little League Baseball, Incorporated, and shall do all things necessary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized by such charter, and it shall not be affiliated with any other program or organization or operate any other program.
### SECTION 2
The Official Playing Rules and Regulations as published by Little League Baseball, Incorporated shall be binding on the Local League.
### SECTION 3
The local rules, ground rules and/or bylaws of the Local League shall be adopted by the Board of Directors at a meeting to be held not less than one month before the first scheduled game of the season, but shall in no way conflict with the Rules, Regulations and Policies of Little League Baseball, Incorporated, nor shall they conflict with this Constitution. The local rules, ground rules and/or bylaws of this Local League shall expire at the end of each playing season and are not considered part of this Constitution.
## ARTICLE IX -- FINANCIAL AND ACCOUNTING
### SECTION 1
The Board of Directors shall decide all matters pertaining to the finances of the Local League and it shall place all income including auxiliary funds, in a common league treasury, directing the expenditure of funds in such manner as will give no individual or team an advantage over those in competition with such individual or team.
### SECTION 2
The Board shall not permit the contribution of funds or property to individual teams but shall solicit funds for the common treasury of the Local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the Local League.
### SECTION 3
The Board shall not permit the solicitation of funds in the name of Little League Baseball, Incorporated unless all funds so raised be placed in the Local League treasury.
### SECTION 4
The Board shall not permit the disbursement of Local League funds for other than the conduct of Little League activities in accordance with the Rules, Regulations, and Policies of Little League Baseball, Incorporated. All disbursements shall be made by check, or league credit or debit card. All checks shall be signed by both the Local League Treasurer and such other officer or officers, or person or persons, as the Board of Directors shall determine.
### SECTION 5
No Board member authorized to disburse funds may be the spouse or family relative of the Local League President or Treasurer or have direct access to league funds without the approval of the majority of the Board of Directors with such vote recorded in the minutes. The use of a league credit or debit card is permitted, and the card is returned to the Local League President, Treasurer, or Chairman of the Audit Committee with receipt for all purchases made within three (3) days of the purchase date.
### SECTION 6
No Director, Officer, or Member of the Local League shall receive, directly or indirectly any salary, compensation, or payment from the Local League for services rendered as Director, Officer, or Member.
### SECTION 7
All moneys received, including sponsorship and fundraising, shall be deposited into the financial account of the Local League which must be a federally insured bank or other certified financial intuition as determined by the Board. The establishment of the Local League account or change of account must be noted in the board minutes.
### SECTION 8
###
The fiscal year of the Local League shall begin on (Check one): {{October 1 and shall end on September 30., January 1 and shall end on December 31, Other -- Specify dates: [PLACEHOLDER]}}
### SECTION 9
Upon dissolution of the Local League program for any reason and after all outstanding debts and claims have been satisfied, the Regular Members may either direct the remaining property of the Local League to another chartered Little League program in good standing with Little League Baseball, Incorporated or may direct the funds to Little League Baseball, Incorporated.
## ARTICLE X -- AMENDMENTS
This Constitution may only be amended, repealed, or altered in whole or in part by a majority vote of sixty-six (66) percent of the Members at a duly organized meeting, provided notice of the proposed change is included in the notice of such meeting. A draft of all proposed amendments shall be submitted to Little League Baseball, Incorporated for approval before a vote of the Membership is held.
This Constitution was approved by the Local League Membership on (date)
> [PLACEHOLDER]
President's Name (Printed)
President's Signature
> Little League ID No. [PLACEHOLDER].
> Federal ID No. (if available) [PLACEHOLDER].
> State ID No. (if available) [PLACEHOLDER].
> *Little League Baseball, Incorporated does not limit participation in its activities on the basis of disability, race, creed, color, national origin, gender, sexual preference or religious preference.*